Effective Date: June 22, 2018
So as to leave no doubt, personal data, as defined in Article 4(1) of the GDPR, means:
"(1) any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".
Where definitions, as outlined by applicable law from an authority of competent jurisdiction, alter this definition, the broadest definition applies.
Notification of Changes
Pages on the Mica Corporation website may include links to third-party websites. These websites are governed by their own privacy statements, and Mica Corporation is not responsible for their operations, including but not limited to their information practices. Users submitting information to or through these third-party websites should review the privacy statement of these websites before providing them with personal data.
B. INFORMATION WE COLLECT
To open a Mica Corporation account, you must provide your name, company affiliation, work address (or, if none, then home address), phone number, and e-mail address. This personal data is necessary for us to manage your account and to contact you should the need arise in administering your account.
Website Traffic Information
Because of the way that World Wide Web communication standards work, when you arrive at or leave the Mica Corporation website, we may automatically receive the address of the website that you came from (‘referring site’) or are going to (‘referred site’). We also collect information on which pages of our website you visit while you are on the Mica Corporation site, the type of browser you use and the times you access our website. We use this information only to try to understand our customers' preferences better, to manage the load on our servers, and to improve our service and your experience with Mica Corporation. But for referring sites, we do not track the websites that you visit before or after you leave the Mica Corporation website. To ensure you receive the most functionality and best experience from our website, we use technology known as cookies.
What are “Cookies”?
Cookies are small text files used by websites and stored on your devices, with your consent, that remember your registered login, help you resume where your last browsing session left off, display pages correctly, and keep track of your preferences within the website.
Our Use of "Cookies"
Cookies allow us to recognize you as a Mica Corporation user if you return to any of the Mica Corporation websites using the same computer and browser. We use session cookies if and when you log in to your Mica Corporation account by entering your e-mail address and password. These session cookies allow us to recognize you if you visit multiple pages on our website during the same session, so that you don't need to re-enter your password multiple times. Once you log out or close your browser, these session cookies expire and no longer have any effect. Cookies are also used to display your e-mail address on our sign-in form, so that you don't have to retype the e-mail address each time when you log in to your Mica Corporation account. Our cookie files are encoded so that your e-mail address and other personal data can only be interpreted by Mica Corporation.
A visit to a page on our website may generate the following types of cookies:
Registration cookies - These let us know which account you are signed in with and whether or not you are allowed access to a particular service, and they help us associate any comments you post with your username.
Site performance cookies - This is how we remember your preferences for the tools found on our website, so you don’t have to reset them each time you visit our website.
Anonymous analytics cookies - These tell us whether or not someone has visited our website in the past, so we can track the number of website users and how often they visit for statistics. Note that these cookies can’t be used to identify any individual.
How to accept, reject or turn off cookies
You can accept or reject cookies on our website via the pop-up cookies banner on our homepage or by e-mailing our Principal Privacy Officer at email@example.com.
If you would like to turn off cookies from all the websites you visit, you can do so via your browser’s settings. However, the websites you visit will not be able to tell whether you are signed in if cookies are turned off, which means you will not be able to post comments or access certain parts of the website.
Follow the links below to learn about all of your browser's Cookies settings:
- Cookies settings in Chrome
- Cookies settings in Firefox
- Cookies settings in Safari and iOS
- Cookies settings in Internet Explorer
Note: These links are for reference only and may not work as they are not controlled by Mica Corporation and may change based on the company which developed the browser.
How to turn off third-party advertising cookies
Mica Corporation partners with industry leaders to develop its suite of product and services. To inform you of our relationships, from time to time we may display our partners’ branding and collateral. We prohibit the use of advertising cookies by our partners, but links to our partner’s websites may take you to a website that includes their cookies. Some of those websites may include advertisement cookies that anonymously track who has viewed their ad.
The Network Advertising Initiative (NAI), a leading self-regulatory association dedicated to responsible data collection and its use for digital advertising, lets you opt out of third-party advertisements.
Note: This link is for reference only and may not work as it is not controlled by Mica Corporation and may change based on the company which maintains their website.
Customer Service Correspondence
If you send us correspondence, including e-mails and faxes, we retain that personal data in the records of your account. We will also retain customer service correspondence and other correspondence from Mica Corporation to you. We retain these records in order to measure and improve our customer service, and to investigate potential fraud and violations of our Terms and Conditions. We may, over time, delete these records if permitted by law.
C. OUR USE AND DISCLOSURE OF INFORMATION
We have set out below, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Please note that we may process your personal data on the basis of one or more lawful grounds depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|Purpose/Activity||Type of data||Lawful basis for processing including basis of legitimate interest|
|To register you as a new customer||(a) Identity|
|Performance of a contract with you|
|To process and deliver your order including:|
(a) Manage payments, fees and charges
(b) Collect and recover money owed to us
(e) Marketing and Communications
|(a) Performance of a contract with you|
(b) Necessary for our legitimate interests (to recover debts due to us)
|To manage our relationship with you which will include:|
(a) Notifying you about changes to our terms or privacy notice
(b) Asking you to leave a review or take a survey
(d) Marketing and Communications
|(a) Performance of a contract with you|
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/ services)
|To administer and protect our business and the website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)|
|(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise)|
(b) Necessary to comply with a legal obligation
|To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you|
(e) Marketing and Communications
|Necessary for our legitimate interests (to study how customers use our products/ services, to develop them, to grow our business and to inform our marketing strategy)|
|To use data analytics to improve our website, products/services, marketing, customer relationships and experiences|
|Necessary for our legitimate interests (to define types of customers for our products/ services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)|
|To make suggestions and recommendations to you about goods or services that may be of interest to you|
|Necessary for our legitimate interests (to develop our products/ services and grow our business)|
We collect, store and process your personal data on servers located in the United States. We use the personal data we collect about you in order 1) to provide our services, 2) to provide customer service, and 3) to improve our products and services. We give access to personal data about our users only to those employees who require it to fulfill customer service requests.
For personal data collected from natural persons of participating EU countries, Article 13(1) of the GDPR provides that:
"Where personal data relating to a data subject are collected from the data subject, the controller shall, at the time when personal data are obtained, provide the data subject with all of the following information: ... (c) the purposes of the processing for which the personal data are intended as well as the legal basis for the processing; (d) where the processing is based on point (f) of Article 6(1), the legitimate interests pursued by the controller or by a third party".
and Article 6(1)(f) of the GDPR provides that:
"Processing shall be lawful only if and to the extent that at least one of the following applies: ... (f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child."
Disclosure to Third Parties
Mica Corporation will not sell or rent any of your personal data to third parties. Mica Corporation will not share any of your personal data with third parties except in the limited circumstances described below, or with your express permission. These third parties are limited by law and contract from using the personal data for secondary purposes beyond the purposes for which that personal data are shared.
- We disclose personal data that we in good faith believe is appropriate to cooperate in investigations of fraud or other illegal activity, or to conduct investigations of violations of our Terms and Conditions.
- We disclose personal data in response to a subpoena, warrant, court order, levy, attachment, order of a court-appointed receiver or other comparable legal process, including subpoenas from private parties in a civil action.
- We disclose personal data to your agent or legal representative (such as the holder of a power of attorney that you grant, or a guardian appointed for you).
- We share aggregated statistical data with our business partners or for public relations. For example, we may disclose that a specific percentage of our users live in California. However, this aggregated personal data are not tied to personal data.
For data collected from natural persons of participating EU countries, Article 13(1)(e) of the GDPR provides that in relation to personal data collected from a data subject, the data controller must provide the data subject with information about "the recipients or categories of recipients of the personal data." Pertaining thereto, such categories of recipients are outlined above. You may exercise any of your rights in relation to the notification of recipients, as provided for in EU GDPR 13(1)(e), if you need more detailed information than what is otherwise provided for herein, and such information does not infringe upon the rights of others or is in conflict with any non-disclosure, where such does not contradict governing law, by contacting Mica Corporation’s Principal Privacy Officer by e-mail at firstname.lastname@example.org by way of written notice to:
Principal Privacy Officer
c/o Mica Corporation
9 Mountain View Drive
Shelton, CT 06484, USA
Our Contacts with Mica Corporation Users
We may from time to time communicate with users via e-mail to provide requested services, and we may also communicate by phone to resolve customer issues. We use your e-mail address to confirm your opening of a Mica Corporation account, to send information about important changes to our products and services, and to send notices and other disclosures required by law. Generally, users cannot opt out of these communications, but they will be primarily informational in nature rather than promotional.
We also may use your e-mail address to send you other types of communications that you can control, including newsletter, notification of new products or services, customer surveys and notice of special third-party promotions. You can choose whether to receive some, all or none of these communications by sending an e-mail to our Principal Privacy Officer at email@example.com.
Internet Address Information
We use IP addresses, browser types and access times to analyze trends, administer the website, improve website performance and gather broad demographic information for aggregate use.
Information Retention and Destruction
Personal data is retained by Mica Corporation for no longer than is necessary for the purposes for which that personal data was processed.
Your Use of Information and Our Services
Mica Corporation does not tolerate spam. Therefore, you may not add a Mica Corporation user to your mail list (e-mail or physical mail) without their express consent after adequate disclosure.
D. INFORMATION SECURITY
Mica Corporation is committed to handling your personal data with high standards of information security. We restrict access to your personal data to employees who need to know that personal data in order to provide products or services to you. We maintain physical, electronic and procedural measures to safeguard your non-public personal data.
The security of your Mica Corporation account also relies on the protection of your password. You may not share your password with anyone. Mica Corporation will never ask you to send your password or other sensitive information to us in an e-mail, though we may ask you to submit this type of personal data via the Mica Corporation website.
If you do share your password with a third party for any reason, including because the third party has promised to provide you additional services, the third party will have access to your account and your personal data, and you may be responsible for actions taken using your password. If you believe someone else has obtained access to your password, please change it immediately by logging in to your account at www.mica-corp.com and changing your Profile settings, and also contact us right away as described in Section F below.
E. ACCESSING AND CHANGING YOUR INFORMATION
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during the course of your relationship with us. You can review the personal data you provided to us and make any desired changes to that personal data, or to the settings for your Mica Corporation account, at any time by logging in to your account on the Mica Corporation website. You can also close your account through the Mica Corporation website. If you close your Mica Corporation account, we will mark your account in our database as "Closed," but will keep your personal data in our database. This is necessary in order to deter fraud, by ensuring that persons who try to commit fraud will not be able to avoid detection simply by closing their account and opening a new account, as well as for bringing or defending any legal claims. However, if you close your account, your personal data will not be used by us for any further purposes, nor sold or shared with third parties, except as necessary to prevent fraud and assist law enforcement, or as required by law.
F. YOUR RIGHTS
Under the GDPR you have the right to:
- be informed of what personal data we collect and how that data is processed;
- access that personal data;
- correction of that personal data;
- restrict or object to processing;
- data portability;
- raise a formal complaint with Mica Corporation’s Principal Privacy Officer by contacting them at firstname.lastname@example.org; and
- withdraw your use consent.
You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Provided that the rights of others are not infringed upon, we will supply to you a copy of your personal data upon written request from you. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You may request your personal data that we store by contacting Mica Corporation’s Principal Privacy Officer by email at email@example.com.
You have the right to have any inaccurate personal data about you corrected and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
In some circumstances and without unreasonable delay, you have the right to the removal of your personal data. These include:
- that personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
- you withdraw consent to consent-based processing;
- you object to the processing under certain rules of applicable data protection law;
- the processing is for direct marketing purposes; and
- that personal data has been unlawfully processed.
However, there are exceptions to this right of erasure where processing is necessary, including:
- for exercising the right of freedom of expression and information;
- for compliance with a legal obligation;
- for public health purposes in the public interest; and
- for the exercise or defense of legal claims.
In some circumstances you have the right to restrict the processing of your personal data. These include:
- contesting the accuracy of the personal data;
- where processing is unlawful, but you oppose removal and request rectification instead;
- Mica Corporation no longer needs that personal data, but you require that personal data to establish, exercise or defend a legal claim (“legal purposes”); and
- you have objected to processing (where it is necessary for the performance of a public interest task or for the purpose of legitimate interests), pending the verification of that objection.
Where this has restricted processing, we may continue to store your personal data. However, we will only otherwise process it:
- with your consent;
- for legal purposes;
- for reasons of important public interest of the EU or of your country in the EU; or
- for the protection of the rights of another person.
You have the right to object to our processing of your personal data, but only to the extent that processing is for legal purposes and/ or necessary for:
- the performance of a task carried out in the public interest;
- the purposes of the legitimate interests pursued by us or by a third party.
In the event you raise such objection, we will cease processing of your personal data unless and until we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or can demonstrate that the processing is required by law.
You have the right to object to our processing of your personal data for direct marketing purposes, at which time we will cease to process your personal data for these purposes.
You have the right to object to our processing of your personal data for scientific, historical research or statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
To the extent that the legal basis for Mica Corporation’s processing of your personally identifiable data are:
- consent; or
- necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out in an automated fashion, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it infringes upon the rights of others.
If you believe Mica Corporation’s use of personal data infringes on data protection laws, you have a legal right to lodge a complaint with a supervisory authority in the jurisdiction of the EU country where you live or work, or where the alleged breach occurred, and who is responsible for the data protection violation alleged to have occurred. You also have the right to an effective remedy against a legally binding decision of a supervisory authority concerning you.
Principal Privacy Officer
c/o Mica Corporation
9 Mountain View Drive
Shelton, CT 06484, USA